Privacy Policy

Privacy Policy

Jobtopia (hereinafter, "the Company") establishes the following Privacy Policy (hereinafter, "this Policy") regarding the handling of personal information in the services provided on this website (hereinafter, the "Service"). Please be sure to read this Policy before use.

Article 1: Personal Information

"Personal information" refers to "personal information" as defined in the Act on the Protection of Personal Information. It refers to information concerning all individuals who use the Service (hereinafter, "Users," including all individuals such as individual customers, business partners, and employees). This includes information by which a specific individual can be identified from the information itself (personal identification information) through letters, images, sounds, or the like, such as address, name, telephone number, and email address. Even if the information alone cannot identify an individual, information that can easily be cross-checked with other information and thereby identify an individual is also included in personal information.

Article 2: Method of Collecting Personal Information

When a User registers for use, the Company may request personal information such as name, date of birth, address, telephone number, email address, bank account number, credit card number, and driver's license number. The Company may also collect information about transaction records and payments containing the User's personal information, between the User and the Company's partners (including information providers, advertisers, and ad delivery destinations; hereinafter, "Partners"), from such Partners.

Article 3: Purpose of Using Personal Information

The Company defines the purposes for using personal information as set forth below and acquires and uses personal information within the scope necessary to achieve those purposes. If the Company unavoidably acquires or uses information for purposes other than those listed below, the Company will notify the User and acquire or use the information after obtaining their consent.
The purposes of using personal information are as follows.

• For personal authentication related to the Company's provision of services to Users and for member services
• Based on the User's consent, for provision to and introduction to client companies that use the Company's services
• For recruiting interview and reporting subjects for article creation, accepting applications, and contacting subjects
• For confirming and contacting the User's prospective employers about recruitment status
• To identify Users who have violated the Terms of Service or who attempt to use the Service for unfair or improper purposes, and to refuse their use
• To allow Users to view, change, or delete their registered information, and to view their usage status
• For providing information about the services we offer and for sending materials
• For carrying out the business necessary for the provision and operation of the Company's services, response to inquiries, consultations, and complaints, and for dispute resolution
• For delivering targeted advertising using User behavior, gender, and access history within the Company's services and services contracted by the Company, within the scope that does not identify individuals
• For creating and using statistical information about the Company's services within the scope that does not identify individuals
• For providing information as marketing materials to companies listed by the Company, Partners, and other third parties within the scope that does not identify individuals
• For sending Users emails to inform them of new features and updates of the services in use, various surveys, campaigns, and other services provided by the Company, to accept applications, contact winners, send gifts, and the like
• For the improvement, troubleshooting, and development of the Service
• For other purposes related or incidental to the above

Article 4: Change of Purpose of Use

• The Company will change the purpose of using personal information only when it is reasonably recognized that the purpose after change has a relevant connection to that before the change.
• If the purpose of use is changed, the Company shall notify Users of the purpose after change by a method prescribed by the Company, or publish it on this website.

Article 5: Provision of Personal Information to Third Parties

The Company shall not provide personal information to third parties without the consent of the person concerned, except in the following cases.
However, this excludes cases permitted by the Act on the Protection of Personal Information and other laws and regulations.
When outsourcing the handling of personal data externally, the Company will supervise the outsourcing contractor as necessary and appropriately.

• When it is necessary to protect human life, body, or property, and it is difficult to obtain the consent of the person concerned
• When it is particularly necessary to improve public health or to promote the sound development of children, and it is difficult to obtain the consent of the person concerned
• When it is necessary to cooperate with a national agency, a local government, or a person entrusted by them in executing affairs prescribed by laws and regulations, and obtaining the consent of the person concerned may interfere with the execution of such affairs
• When the Company has, in advance, notified or published the following matters and notified the Personal Information Protection Commission:
  • That the purpose of use includes provision to third parties
  • The items of data to be provided to third parties
  • The means or method of provision to third parties
  • That the provision of personal information to third parties will be suspended at the request of the person concerned
  • The method of accepting the request of the person concerned

Notwithstanding the provision of the preceding paragraph, the recipient shall not be considered a third party in the following cases:

• When the Company outsources all or part of the handling of personal information within the scope necessary to achieve the purpose of use
• When personal information is provided due to business succession resulting from a merger or other reasons
• When personal information is used jointly with a specific party, and this fact, the items of personal information used jointly, the scope of parties using it jointly, the purpose of use by such parties, and the name of the person responsible for managing the personal information have been notified to the person in advance or kept in a state where the person can easily know them

Article 6: Management and Protection of Personal Information

The Company will manage personal information appropriately and protect it safely in order to prevent leakage, loss, or damage.

Article 7: Disclosure of Personal Information

• When the Company is requested by a person to disclose their personal information, the Company will promptly disclose it to the person. However, if any of the following applies as a result of disclosure, the Company may not disclose all or part of the information, and if a decision is made not to disclose it, the Company will promptly notify the person. A fee of 1,000 yen per request will be charged for the disclosure of personal information.
  • When there is a risk of harm to the life, body, property, or other rights and interests of the person or a third party
  • When there is a risk of significant interference with the proper execution of the Company's business
  • Any other case where disclosure would violate laws and regulations
• Notwithstanding the preceding paragraph, information other than personal information, such as history information and characteristic information, will not, in principle, be disclosed.

Article 8: Correction and Deletion of Personal Information

• If personal information held by the Company is inaccurate, Users may request the Company to correct, add, or delete the personal information (hereinafter, "Correction, etc.") through procedures specified by the Company.
• If the Company receives a request from a User as described in the preceding paragraph and determines that it is necessary to respond to the request, the Company shall promptly carry out Correction, etc., of the relevant personal information.
• When the Company carries out Correction, etc., based on the preceding paragraph, or decides not to carry out Correction, etc., the Company shall promptly notify the User of this.

Article 9: Suspension of Use, etc., of Personal Information

• If the Company is requested by the person concerned to suspend the use or erase personal information (hereinafter, "Suspension of Use, etc.") on the grounds that it is being handled beyond the scope of the purpose of use or was obtained by fraudulent means, the Company shall promptly conduct the necessary investigation.
• Based on the results of the investigation in the preceding paragraph, if the Company determines that it is necessary to respond to the request, it shall promptly carry out Suspension of Use, etc., of the relevant personal information.
• When the Company carries out Suspension of Use, etc., based on the preceding paragraph, or decides not to carry out Suspension of Use, etc., the Company shall promptly notify the User of this.
• Notwithstanding the preceding two paragraphs, in cases where Suspension of Use, etc., requires a large expense or where it is otherwise difficult to carry out Suspension of Use, etc., and where alternative measures necessary to protect the rights and interests of Users can be taken, such alternative measures shall be taken.

Article 10: Changes to the Privacy Policy

• The content of this Policy may be changed without notice to Users, except for matters otherwise provided for by law or in this Policy.
• Unless otherwise specified by the Company, the Privacy Policy after change shall take effect from the time it is posted on this website.

Article 11: Contact for Inquiries

For inquiries regarding this Policy, please contact the following:
Company name: Jobtopia
Department in charge: Personal Information Protection Management Department
Email address: info@jobtopia.jp
End.